Effective date: 1st day of February 2023

Purpose

The purpose of this privacy policy (this “Privacy Policy”) is to inform users of our Site the following:

1. The personal data we collect;
2. Use of the collected data;
3. Who has access to the data collected;
4. The rights of Site users; and
5. The Site’s cookie policy

GDPR

For users in the in the European Union, we adhere to the Regulation (EU) 2016/679 of the European Parliment and off the Council of 27 April 2016 known as the General Data Protection Regulation (the “GDPR”). For users in the United Kingdom, we adhere to the GDPR as enshrined in the Data Protecton Act 2018.

We have not appointed a Data Protection Officer as we do not fall within the categories of controllers and processors required to appoint a Data Protection Officer under Article 37 of the GDPR.

Consent

By using our Site users agree that they consent to:

1. The conditions set out in this Privacy Policy and Cookie Policy

When the legal basis for us processing your personal data is that you have provided your consent to that processing, you may withdraw your consent at any time. If you withdraw your consent, it will not make processing which we completed before you withdrew consent unlawful.

You can withdraw your consent by unsubscribing at any time and by contacting;

autumn-astara@wildbiophilia.co.uk

Legal basis for processing

We collect and process personal data about users in the EU only when we have a legal basis for doing so under Article 6 of the GDPR.

We rely on the following legal basis to collect and process the personal data of users in the EU:

1. Users have provided their consent to the processing of their data for one or more specified purposes.

Personal data we collect

We only collect data that helps us achieve the purpose set out in this Privacy Policy. We will not collect any additional data beyond the data listed below without notifying you first.

Data collected automatically

When you visit and use our Site, we may automatically collect and store the following information:

1. IP address
2. Name
3. User Name
4. Email address
5. Device used
6. Content viewed

How we use personal data

Data collected on our Site will only be used for the purposes specified in this Privacy Policy or indicated on the relevant pages of our Site. We will not use your data beyond what we disclose in this Privacy Policy

The data we collect is used for the following purposes:

1. Subscription to the site
2. To provide an email subscription service via EmailOctopus
3. To understand / know the users of the site
4. To understand / know the content viewed
5. To provide the ability for users to comment on posts

Subscription

By subscribing to our Site users are prompted to create a password, user name with the option of full name. This data is used to create a user account which facilitates access to comments on posts. Subscription to the site is indefinite until the user unsubscribes, requests unsubscription or is removed from the Site by the Site aministrators. Passwords are only known to the user creating them. You as the user are responsible for the security of your password. The Site owner can only send a password reset if requested by the user. If you request a password reset, your IP address will be included in the reset email.

Comments

When users leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service Privacy Policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Who we share your data with

Third Parties

We may share user data with the following third parties:

1. EmailOctopus
2. Gravatar
3. Burst
4. Spotlightr

We may share the following user data with third parties:

1. Email address
2. IP address

We may share user data with third parties for the following purposes

1. Email Newsletter
2. Profile Picture
3. Privacy Friendly Statistics
4. Video hosting service

Third parties will not be able to access user data beyond what is reasonably necessary to achieve the given purpose.

Embedded content from other websites

Articles on this site may include embedded content or hyperlinks (e.g. videos, images, articles, etc.). Embedded content or hyperlinks from other websites behave in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Please note that we are not responsible for and have no control over their privacy policies and practices.

Email service

By subscribing to the website and email service you consent to your data being used by the email provider “EmailOctopus” to deliver the emails. EmailOctopus processes personal data on our behalf to send these emails to you and places cookies to process this data.

Spotlightr video hosting

This website uses Spotlightr (https://spotlightr.com) to power its videos. The Spotlightr platform tracks how you interact with the videos on this site: how much of a video you watch, at what points in a video you pause or rewind, etc. In some videos, it may be paused and a request that you provide your email address or name. You are under no obligation to provide this information, but we reserve the right to limit certain videos to identified users. The Spotlightr platform aggregates the data collected through the videos here, including names and email addresses, and provides it to us. The Spotlightr platform does not sell or provide the data it collects to third parties

Where your data is sent

Visitor comments may be checked through an automated spam detection service. Your data is also used by the third parties mentioned who provide an email service, video hosting service and analytics service which allow us to know how and when users engage with our Site.

Other Disclosures

We will not sell or share your data with other third parties, except in the following cases:

1. If the law requires it;
2. If it is required for any legal proceeding;
3. To prove or protect our legal rights; and
4. To buyers or potential buyers in the event that we seek to sell the business.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments. This is to provide a secure space for users.

For users that register on our website, we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit this information.

User data will be stored for twelve months after the last log in to our Site. Prior to removal from our Site and the removal of your data you be will notified to your email address to give you the opportunity to remain a subscriber. You may unsubscribe at any time or request unsubscription at which point all your data will be removed from the site. The Site administraitors use their discretion to remove any subsriber and their data from this site who display, malicious, neferious intent, unsolicited or abusive behaviour towards other users or site administrators.

How we protect your personal data

We take security very seriously. In order to protect your security, we use the strongest available protection services. All data is stored on a secure server by our hosting provider Krystal Hosting. Data is only accessible by two administrators of the Site who uphold strict confidentiality at all times. Passwords are only known by and accessible to the user not the administrators of the Site.

While we take all reasonable precautions to ensure data is secure and that users are protected, there always remains the risk of harm. The Internet as a whole can be insecure at times and therefore we are unable to guarantee the security of user data beyond what is reasonably practical.

Your rights as a user

Under the GDPR, you have the following rights:

1. Right to be informed
2. Right of access
3. Right to rectification
4. Right to erasure
5. Right to restrict processing
6. Right to data portability; and
7. Right to object

What rights you have over your data

If you have a user account on this site, or have left comments, you can request to receive a file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes. This data will be provided within 30 days on receipt of your request.

Children

We do not knowingly collect or use personal data from children under 18 years of age. If we learn that we have collected personal data from a child under 18 years of age, the personal data will be deleted as soon as possible. If a child under 18 years of age has provided us with personal data that their parent or guardian may contact our site administrators.

How to access, modify, delete or challenge the data collected

If you would like to know if we have collected your personal data, how we have used your personal data and to whom we have disclosed your personal data. If you would like your data to be deleted or modified in any way, or if you would like to exercise any of your other rights under the GDPR, please contact the site administrator here:

autumn-astara@wildbiophilia.co.uk

Do not track notice

Do Not Track (“DNT”) is a privacy preference that you can set in certain web browsers, We do not track the users of our site over time and across third party websites and therefore do not respond to browser-initiated DNT signals. We are not responsible for and cannot guarantee how any third parties who may interact with our Site and your data will respond to DNT signals.

How to opt-out of data collection, use or disclosure

1. Newsletter. You can opt-out by clicking “unsubscribe” on any email or contacting a site administraitor to request unsubscription
2. Website subscription. You can opt-out by “unsubscribing” from the website under your user profile
3. Removal from all website activity, You can opt-out by sending an email to autumn-astara@wildbiophilia.co.uk

Cookie Policy

A cookie is a small file, stored on the user’s hard drive by a website. It’s purpose is to collect data relating to the user’s browsing habits. You can choose to be notified each time a cookie is transmitted. You can also choose to disable cookies entirely in your internet browser, but this may decrease the quality of your user experience.

We use the following types of cookie on our Site:

1. Functional cookies Functional cookies are used to remember the selections you make on our Site so that your selections are saved for your next visits; and
2. Analytical cookies Analytical cookies allow us to improve the design and functionality of our Site by collecting data on how you access our Site, for example data on the content you access, how long you stay on our Site, etc.

If you leave a comment on our site you may opt in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Modifications

This Privacy Policy may be amended from time to time in order to maintain compliance with the law and to reflect any changes to our data collection process. When we amend this Privacy Policy we will update the “effective date” at the top of this Privacy Policy. We recommend that our users periodically review our Privacy Policy to ensure that they are notified of any updates. If necessary, we may notify users by email of any changes to this Privacy Policy.

Complaints

If you have any complaints about how we process your data, please contact us via email so we can where possible, resolve the issue. If you feel we have not addressed your concern in a satisfactory manner you may send your complaint to the Information Commissioner. For more information on the Information Comissioner please find a link below.

https://ico.org.uk/

Contact Information

If you have any questions, concerns or complaints, please contact the Site administraitors at:

autumn-astara@wildbiophilia.co.uk